Street Fair Volunteer Opportunities

 

The Street Fair is one of our major fundraisers of the school year, held usually the Saturday before Memorial Day weekend, and one that needs tremendous support and numerous volunteers.  There are many venues in which one can assist.  It does not need to be just one family member helping out; we encourage the whole family to participate in this fundraiser.  It is all for a good cause - to continue the enrichment of your child’s education and extracurricular activities during their time at St. Joseph’s School - Yorkville and many generations to follow.

 

Sub-Committees needing your support and helping hand:

 

Food and Beverage

Bake Goods

Tag Sale

Used Book Sale

Raffle Tickets Sale

Children’s Activity

Publicity and Promotion

Vendor Solicitation

School Store

Set Up & Clean Up

 

Children’s Activities—Create and distribute flyers; set-up crafts and game booths; obtain game/equipment rentals; create posters; order and sell tickets/bracelets.

 

Volunteers needed prior to event: 5 to 10 people

Volunteers needed day of event:  40 to 50 people

 

Publicity/Promotion—Contact all local media, print, online and TV/radio; create and distribute flyer; visit other street fairs and local business 2 to 3 weeks before event to distribute flyers. Most of the administration can be done at home.

 

Volunteers needed prior to event: 5 to 8 people

 

Vendor Solicitation—Identify and contact previous year’s vendors; draft formal vendor participation letters (standard form letters provided); track replies and booth fees; attract new vendors by visiting and distributing vendor registration forms at other street fairs.

 

Volunteers needed prior to event: 4 to 5 people

Volunteers needed day of event:  1 to 2 people

 

Set-up—Arrange tables and chairs for school booths; move merchandise to designated location/street on Friday and/or Saturday; hang signs, banners; monitor vendor traffic; assist as needed.

 

Volunteers needed for set-up: 20 to 30 people

 

Clean-up—Pick up trash; re-set the tables and chairs; return merchandise to school; assist as needed.

 

Volunteers needed for clean-up:  30 to 40 people

 

School Store—Assist in selling school-branded items during the event; set up; clean-up; marketing.

 

Volunteers needed prior to event: 2 to 3 people

Volunteers needed day of event:  10 to 15 people

 

Food and Beverage and Bake Goods—Solicit local businesses to donate food, and necessary items; volunteer for food sales; cooking; serving; runners; set-up; clean-up.

 

Volunteers needed prior to event:  5 to 10 people

Volunteers needed day of event:  20 to 30 people

 

Tag Sale—Create and distribute flyers regarding the tag sale; set-up; sort, stock, and sell; clean-up; contact local shelters and/or charities for donation pick-up of items not sold at fair.

 

Volunteers needed prior to event: 15 to 20 people

Volunteers needed day of event:  20 to 25 people

 

Used Book Sales—Create and distribute flyers; set-up; sort, stock, and sell; clean-up; contact local libraries, senior centers and/or charities for donation pick-up of items not sold at fair.

 

Volunteers needed prior to event: 4 to 6 people

Volunteers needed day of event:  15 to 20 people

 

Raffle/Ticket Sale—Create and distribute flyers; set-up; create posters; solicit donations; sell raffle tickets (pre-event and at the event).

 

Volunteers needed prior to event: 5 to 10 people

Volunteers needed day of event:  10 to 15 people